How to Organize a Family or Team T-Shirt Order

A group shirt project has two separate jobs: creating a design people want to wear and collecting accurate order information. The second job often causes more confusion. One person requests a different color, another changes a size, and the final count no longer matches the artwork brief.

Keep one order list

Choose one coordinator and one place to record quantities. List the garment style, color, size, and number required. Do not rely on a long chain of text messages as the final order. If names or individual numbers are involved, record each spelling exactly and ask the wearer to approve it.

Set an internal cutoff before the printer's deadline. That gives the coordinator time to resolve missing sizes, collect approvals, and confirm the total. Ask about garment availability before promising a specific brand, style, or color to everyone in the group.

Approve the layout on the garment

A logo that looks large on a phone screen may look small on an adult shirt. Discuss the print dimensions and position: front, back, or another area the shop can support. The same artwork may need adjustment across youth and adult sizes. Ask how the proposed placement will work rather than assuming every shirt uses identical dimensions.

Keep the message readable and remove details that are too small to matter. For a reunion shirt, a clear family name and year may communicate more than a long list of locations and captions.

Confirm the complete order

Before production, compare the total quantity with the size breakdown. Check garment colors against ink or artwork colors and review any personalized entries. Confirm whether the shop supplies the garments and whether customer-supplied items are accepted.

For custom T-shirts in Aurora, send Print Photo Solutions your artwork, size list, quantity, and event date. Confirm production timing and care instructions for the selected print method before the order is finalized.